AdminHub For facility-management & manpower companies

Every site, every person, every payslip.

AdminHub runs the office of a facility-management company: the contracts you sign, the sites you staff, the attendance you record, and the payroll and filings that follow. One system, one set of numbers.

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Sites & contracts

The contract is where staffing starts. Nothing is posted that nobody has agreed to pay for.

Clients, sites and engagements, with site zones, shifts and geofences.
Manpower and service lines by role and shift, per month, day or hour, with management fee.
GST worked out for you: CGST + SGST or IGST from your registered office and the site's state.
Submit, approve, revise: a second person approves, and every version is kept.
Posts follow the contract: seats are added when headcount grows and ended when it falls.
A statement of work as a PDF for the client.

Workforce

One employee master for every site, and postings that are checked, not just recorded.

Employee master with personal, bank, PF, ESI and UAN details, and employee ID numbering.
Bulk import from Excel, with a dry run that shows what will change first.
Documents per employee, against your own list of document types.
Postings and transfers within the contracted headcount and the contract's dates.
Salary on posting from the site's rate card, so no one reaches payroll at zero.
Exits and status: leave, suspension and exit, with logins following automatically.

Attendance

Recorded against posts, so cover, standby and relief are paid correctly and billed honestly.

Face punches from NPunch, placed on the right post automatically each night.
Marking by the supervisor, with who covered each post pre-filled.
Import from other systems, with a preview of every day it will change.
Holiday calendars and weekly offs per site and post.
Submit, send back, approve, lock: a locked month cannot change without a recorded reason.
Muster, timesheet and exception registers.

Payroll

The whole month, every site, with the controls an auditor asks about.

Salary structures and site rate cards, with extra earnings such as bonus and leave wages.
Monthly payroll: import each site, correct lines, compute, submit and approve.
Maker and checker: whoever computes a run cannot release it without it being recorded.
Reopen with a reason before anyone is paid; corrections after that go through next month.
Payslips in your own design, one person or everyone, as PDF.
Bank transfer files, including ICICI's format, guarded against being issued twice.

Statutory

Computed in every run from effective-dated rates, and kept with the run that used them.

Provident Fund: wage ceiling, EPS, EDLI and admin charges.
ESI, including contribution periods for people who cross the threshold.
Professional Tax by state, including one-month overrides.
TDS under the old and new regimes, per financial year.
Filing files and Form T for the month.
Rates kept current centrally for every organisation.

People & access

Everyone sees what their job needs, and every change leaves a trail.

Roles and permissions for administrators, HR, payroll, operations, supervisors and viewers.
Site admins restricted to their own sites, enforced by the database.
Employee self-service: payslips, profile and corrections HR approves.
Audit log of every change to an employee's record, with identifiers masked.
Reports: employee master, site margin and headcount against contract.
A documented API (OpenAPI) for connecting your other systems.

Moving from spreadsheets or another system?

We bring your data with you.

Employee masters, salaries and past payroll can be imported, so year-to-date figures and PF and ESI continue without a break.

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